Archive | Committee Meetings

Summer League : Annual General Meeting (AGM) 2017 Minutes

The AGM was opened at 8pm by Chairman James Barguss. 

Minutes of the last AGM were accepted as a true record. See https://abingdonauntsally.com/2016-annual-general-meeting/

Team registration showed 13 teams represented.

Abingdon RBL A, Fox Denchworth B, Spread Eagle, Bell Grove, Fox Denchworth A, Old Anchor B, Tandem, Plum Pudding, College Oak, Packhorse, Hart Harwell, Ab Legion B, Ab Utd A.

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Summer League Committee – URGENT Call For Action AGM

At the AGM this year (30th Jan 7:30pm @ Ab.Utd FC) we will also be seeing several Committee members stand down. Last year we had the Secretary Graham Brown and Trophy Curator Terry Downes step away after 38 and 28 years service respectively on the Committee. That caused a near crisis when no-one came forward to take on the responsibilities of running the League and the League nearly folded. An extended AGM was called to allow some volunteers to step forward.

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Summer League Team Registrations

Summer League Registrations

You’ve missed Registration Night which means you’ll need to get any team registrations to Paul Stone before Sunday 6th March. You can do this by contacting the webmaster or by bringing the forms/££ along to the Winter League on Wed 2nd March (Ab.Utd FC) 7.30 onwards.

We had 53 teams register on the night so we know there are more of you out there !

Click here for SUMMER REGISTRATION FORMS

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2016 Annual General Meeting (Resumed)

The Adjourned AGM from the 25th January was resumed at Abingdon United FC on 9th Feb at 8pm.

Chairman Barguss opened the meeting with apologies from S.Humphries and J.Simmons.

The Team Register was taken with 15 teams represented.

Election of Officers

The Chairman mentioned that some were challenging that you cannot serve on the committee without being a signed on player. He challenged people to find a copy of the rules with that in as it isn’t in the current rules. He did say that he has signed on for Abingdon United. He was questioned why he didn’t sign on for his previous team. The Chairman replied that although he was going to attempt to be there for some games it wasn’t fair for his average to affect the position of a lower team if he wasn’t able to play.

There was a proposal for Chairman so this was left to the end.  The Chairman identified the following volunteers for roles:-

Treasurer Keith Clarke, Competition Secretary Den Cross, Dolly Recorder Scott Humphries and Geoff Lee as an extra committee member with John Simmons, Roy Taylor and Paul Stone (webmaster). It was explained that the Dolly Recorder would be shadowed by Paul Stone, Competition Secretary by John Simmons and that League Secretary issues would be handled by the Chairman and committee members.

The Chairman proposed that these roles were voted en bloc and D.Davies proposed and B. Duff seconded. Voted unanimously.

For the Chairman role James Barguss was proposed by P.Stone, Seconded by D.Cross, Reg Couch was proposed by V.Pratt and Seconded by C.Shewry. The votes were cast with 7 to James Barguss and 5 to Reg Couch. The newly confirmed Chairman then asked if Mr Couch would like to serve as Vice Chairman with a view to taking over at the end of the season. He agreed and C.Shewry proposed and B.Clapton seconded. Voted 12 for nil against.  The committee welcomed Mr Couch.

There being no further business the meeting finished at 8.20pm


The 2016 AGM at  started at just after 8 p.m at Abingdon United FC on the 25th January 2016.

Chairman James Barguss opened the meeting with apologies received from J.Simmons.

The team register showed 21 teams in attendance. B.Clapton/A.Woolloff agreed/seconded the minutes of the previous meeting.

Reports:

Chairman Barguss recounted how the summer had successfully introduced the new scoring system albeit with some lower sections not entering cards online or even sending in cards which was described as horrific. With regret the Chairman had accepted the resignation of Mr Graham Brown after 38 years as Secretary/Treasurer and Doll Recorder. Also Mr Terry Downes after 28 years helping on the committee and ensuring all the trophies are updated and available for presentation night. It was Mr Downes that had suggested the change to plaques for section winners/runners up enabling the League to better use its funding. The Chairman and all present thanked them for all their hard work over the decades. The Chairman said that the introduction of the electronic scoring system was done to pre-empt the loss of knowledge with Mr Brown stepping down and to make the league upkeep easier knowing that this day might come. It does do this but it relies on each team playing their part in entering the scorecards – it we have to double check them, which we did last year it defeats the object and causes more work.

This leaves the grave situation that we have only 4 people on the Committee with big gaps in the Secretary and Treasurer positions which need to be filled or the League will sadly be unable to continue. Ideally we would like another 4 or 5 people to help with the workload so that it doesn’t fall to the few.

Treasurer’s report (Balance sheet) was presented and the Treasurer expressed his concern about the transfer of sponsorship funds directly to the website upkeep and amendment.
M.Ashmall/B.Davies proposed and seconded the balance sheet.

Motions:

No motions were received.

Suggestions:

With the dire situation with the Committee some suggestions were made from the floor. Mr Ashmall  suggested that some people may not be aware so asked for 1 week for people to take it back to their teams and ask for volunteers. It was agreed a fortnight’s grace would be done and that any volunteers should contact the Chairman. We need people in post before Registration night on Tues 23rd February.

Another suggestion was that a piece should be prepared for the printed papers (Oxford Mail etc) to appeal for help. The Chairman and the Webmaster will take this forward (along with social media).

Another suggestion was that it should be the Home team that was responsible for card entry. In reality the rules say that the winning Captain is responsible for getting the card to the Secretary – it is acknowledged that in reality others may enter the card and it was not necessary to change the rule at this time. However, the Chairman did say it’s up to both teams to check this has been done and done accurately and report things if not correct. For this reason teams should take a copy of the card (a simple mobile phone picture would do) to ensure accuracy. Another suggestion was that both teams could be entering the scores and the system altered to compare both results and submit if matching – this would take effort (£) to make amendments.

The question of the honoraria for the roles came up. Currently £500 (split between Sec/Treasurer £300 and Dolly Recorder £200) M.Ashmall suggested that if an extra £1 per player was charged this could fund a larger payment (around £800 for 800 players) to entice volunteers for the Secretary/Treasurer etc positions.

Election of Officers:

This was postponed pending more volunteers for the Committee. J.Barguss, P.Stone, R.Taylor & J.Simmons will continue in the interim.

Meeting ended at around 9pm.

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Important Announcement: Summer League

Following the recent Pre- AGM, two long standing members have resigned after many, many years of service. This means that Abingdon Aunt Sally will be unable to function without new members.

Specifically:
· Secretary
· Treasurer
· Competition Recorder
· Dolly Recorder

If these roles are not filled at the AGM on the 25th January the League will fold.
The solution is in your hands, don’t assume someone else will step forward.
Should you wish to join the committee please email the chairman@abingdonauntsally.com or volunteer on the night. Full training and help will be available experience is not necessary.

James Barguss
Chairman

 

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Sections and Competition Fixtures 2015

The Committee met tonight to decide the split of teams into sections and the competition first round fixtures.

There are 73 teams this coming season giving us sections Premier to H. As we are 7 teams short of full 10 team sections some sections have a single team bye (meaning you get two weeks free for practice or a friendly!).

In the competitions we have 8 teams in the 8’s, 9 in the 5’s, 9 in the 4’s and 15 in the 3’s. In the pairs we have 27 entries and the Singles will be battled between 36 contenders.

8 Captains have entered and 8 Secretaries for their respective trophies.

Season starts on 6th May.

Fixture packs with scorecards, fixture list and rules will be out next month delivered to your venue. A login and details will also be supplied in the pack (if you didn’t pick yours up at the AGM).

Don’t forget this year we are filling in scorecards both on card and ONLINE.

 

 

 

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2015 Annual General Meeting (AGM)

The 2015 AGM at  started at 8 p.m at Abingdon United FC on the 26th January 2015.

Chairman James Barguss opened the meeting with apologies received from C.Brind and J.Simmons.

The team register showed 15 teams in attendance. P.Sowden/B.Clapton agreed/seconded the minutes of the previous meeting.

Reports:

With the sad news of the death of Martin Sheridan (the day before) adding to the great loss of Graham Barguss (ex-Chairman) in 2014 a minutes silence was held and the Chairman speech was foregone.

Treasurer’s report was received and agreed by T.Downes/K.Buckle

Motions:

A motion was received that proposed by P.Stone/T.Woolloff that the Singles Final be played over 5 legs instead of 3. This was defeated 9-6. No other motions were received.

Suggestions:

An under 35s competition was suggested by last years youngest singles champion Scott Humphreys. Various issues were talked about including the funding of trophies and in the end we all thought it was a waste of time.

Brian Adams also suggested consideration of lowering the team size and number of players signed on. After discussion it was viewed this wasn’t necessary this year due to a buoyant league.

Terry Downes drew attention to rule 16 which states that the Caller should be from the home team. It says nothing about the other sticker up which could if agreed come from the away team. This would allow more home players to interact with their teammates. As this does not require a rule change it can be done any time if teams think its a good idea.

Finally a vote on the implementation of the online match card system was taken with a vote of 10-1 ??? in favour of using it this 2015 season. In addition match cards will be filled in as usual and sent to the Secretary for backup.

Election of Officers:

Officers volunteered to stay another term and were block voted in.

Meeting ended at 8.50pm.

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2014 AGM

The Annual General Meeting was held on the 27th January 2013 at Abingdon United Football Club.

This year 19 teams and 35 players attended and the meeting got underway at 8pm sharp under the new Chairman Mr James Barguss. After the standard business of apologies (Mr B.Lacey), last years meeting minutes etc and the team register the Chairman gave his report which included a live demonstration of the new website and score system.

The balance sheet was accepted as a true record. It was noted that the introduction of the plaques had reduced the trophy bill by some £1000 however the new website cost £500 and sponsorship from Brakspear remains unforthcoming. The reports were adopted.

There were no formal proposals this year but in AOB Mr Graham Barguss proposed, due to the number of players succumbing to cancer and more recently the sad loss of Mrs Jean Brown our Secretary’s wife. a charity shield ‘pro-am’ pairs competition in aid of cancer charities to take place in the summer. 

With no further business the committee were elected enblock for another year.

The Meeting closed at 8:30pm.

Brian Collins, The Stickmaker was available with dolls, sticks and equipment to purchase. Now available are practice dolls complete with swivel attachment for £37.

 

 

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