The 59th Abingdon and District Aunt Sally League Annual General Meeting will be held on Monday 28th January 2019 at 7:30 for 8pm start at Abingdon United FC.
The following roles need to be filled:-
- Chairman (Mr. J. Barguss standing down)
- Vice Chairman
- League Secretary (Mr. P.Stone standing down)
- Dolly Recorder
- Competition Secretary
- Committee members
We will also need some support for the website with the League Secretary standing down so if you know either a student or professional that is willing give some time to add this to their CV please let us know – they need to be familiar with or want to learn WordPress, PHP, MySQL to help the site develop.
- Motions for the meeting must be submitted in writing 14 days in advance i.e. by 14th January.
- This can be done by email to Secretary or Chairman @ AbingdonAuntSally.com.
- Proposers for motions should attend the AGM.
- Voting at the AGM is one team one vote.
Previous minutes are available here.
Friday night saw the culmination of the 2018 Summer Season and as we move into the winter break I want to update you on the AGM date and give you some important news.
As usual the AGM will be on the last Monday of January which this year is the 28th starting at 8pm.
Those of you who were there last year know that long serving member Paul Stone will not be standing for re-election for the 2019 season.
I want to take this opportunity to inform you that I also will not be standing for Chairman either. I will continue to do some of the more mundane admin work but the Chairman should be more involved with the league than routine admin work. The league is in a good shape and sponsorship has been confirmed for the 2019 season by Dyno Plumbing and Heating.
The Competition Secretary is also standing down this year and will also need to be replaced. Please understand that they do need to be replaced. If you wish to continue playing Aunt Sally in this the 60th year then volunteers do need to be found. Understand that just assuming someone will volunteer is a sure way of ensuring that nobody will.
I hope that if you can spare the time you will contact a member of the Committee before the AGM to pledge support.
Summer League AGM was held at Abingdon United FC Lounge Bar
at 19:30 on 22nd January 2018
The AGM was opened at 8pm by Chairman James Barguss.
Minutes of the last AGM were summarised and accepted as a true record. See https://abingdonauntsally.com/summer-league-annual-general-meeting-agm-2017-minutes/
Team registration showed 19 teams represented.
Fox A Denchworth, Fox B Denchworth, College Oak A, Spread Eagle, Spread Eagle B, White Horse A, White Horse B, Hart of Harwell, Bell Grove, Abingdon Utd, Ab.Utd C, Ab.Legion@Utd, Plum Pudding, Berinsfield B & C, Abingdon Conservative Club & A, Stanford In The Vale FC, Wheatsheaf Drayton.
The Chairman was saddened to have to write on three occasions to venues because of player behaviour. This is not something that the game needs. He thanked the Committee for their work and requested players to see what they can do to help the league. If a player has someone regularly asking about the game, and it’s difficult enough to explain it, ask them to come along and see for themselves and get involved.
The Treasurer’s Report showed a positive view of the funds with subscriptions, significant sponsorship and an anonymous donation for printing costs all making the league viable despite fluctuations in teams and players.
Motions & Rule Changes – No motions were received before the AGM although there was a proposed rule change and some Committee suggestions.
Mr D.Hudson (absent) requested clarification of rules 32 and 38. The meeting voted 14-5 in favour of a 30 minute practice session at the start of Finals Night and Presentation Night where games are played.
Mr G Brind (absent) suggested to reduce the number of teams in the top 2-3 sections and play all competitions on a Wednesday.
Mr S.Humphries (absent) suggested Competition forms not be returned until 2 weeks into the league start. He also suggested a Handicap be introduced to the 8s competition.
Further to Mr Brind and Mr Humphries suggestions the meeting voted 9-8 to introduce a trial of 8’s competitions on a Wednesday (all sections therefore getting a 2 week break and extending the league schedule) and voted 13-1 for introduction of a Handicap to be decided by the Committee.
The meeting also voted 7-6 for the competitions to still require named players rather than any registered player to simplify competition registration.
Mr R.Nichols suggested a reworking of the rules into Constitution, League Rules and Competition Rules to aid understanding and clarity. This will be carried out by the Committee ready for season start.
Election of Officers
It is the intention of Mr Stone to step back from full League Secretary duties (having served on the Committee for 12 years) after the season starts and although there we no nominations for the role Mr M. Ashmall donated some time to aid the Committee.
|Webmaster/ Secretary||Paul Stone|
|Competition Secretary||Tosh Woolloff|
|Dolly Recorder||Vic Pratt|
All existing Committee members were voted en block unanimously.
There being no Other Business the meeting closed at 9.05pm
The AGM was opened at 8pm by Chairman James Barguss.
Minutes of the last AGM were accepted as a true record. See https://abingdonauntsally.com/2016-annual-general-meeting/
Team registration showed 13 teams represented.
Abingdon RBL A, Fox Denchworth B, Spread Eagle, Bell Grove, Fox Denchworth A, Old Anchor B, Tandem, Plum Pudding, College Oak, Packhorse, Hart Harwell, Ab Legion B, Ab Utd A.
Registration and Competition Entry forms and our POSTER for your venue (or any other venue you know that COULD play) are now all available online !
You’ll find them at the top of the homepage !
At the AGM this year (30th Jan 7:30pm @ Ab.Utd FC) we will also be seeing several Committee members stand down. Last year we had the Secretary Graham Brown and Trophy Curator Terry Downes step away after 38 and 28 years service respectively on the Committee. That caused a near crisis when no-one came forward to take on the responsibilities of running the League and the League nearly folded. An extended AGM was called to allow some volunteers to step forward.
Summer League Registrations
You’ve missed Registration Night which means you’ll need to get any team registrations to Paul Stone before Sunday 6th March. You can do this by contacting the webmaster or by bringing the forms/££ along to the Winter League on Wed 2nd March (Ab.Utd FC) 7.30 onwards.
We had 53 teams register on the night so we know there are more of you out there !
Click here for SUMMER REGISTRATION FORMS
The Adjourned AGM from the 25th January was resumed at Abingdon United FC on 9th Feb at 8pm.
Chairman Barguss opened the meeting with apologies from S.Humphries and J.Simmons.
The Team Register was taken with 15 teams represented.
Election of Officers
The Chairman mentioned that some were challenging that you cannot serve on the committee without being a signed on player. He challenged people to find a copy of the rules with that in as it isn’t in the current rules. He did say that he has signed on for Abingdon United. He was questioned why he didn’t sign on for his previous team. The Chairman replied that although he was going to attempt to be there for some games it wasn’t fair for his average to affect the position of a lower team if he wasn’t able to play.
There was a proposal for Chairman so this was left to the end. The Chairman identified the following volunteers for roles:-
Treasurer Keith Clarke, Competition Secretary Den Cross, Dolly Recorder Scott Humphries and Geoff Lee as an extra committee member with John Simmons, Roy Taylor and Paul Stone (webmaster). It was explained that the Dolly Recorder would be shadowed by Paul Stone, Competition Secretary by John Simmons and that League Secretary issues would be handled by the Chairman and committee members.
The Chairman proposed that these roles were voted en bloc and D.Davies proposed and B. Duff seconded. Voted unanimously.
For the Chairman role James Barguss was proposed by P.Stone, Seconded by D.Cross, Reg Couch was proposed by V.Pratt and Seconded by C.Shewry. The votes were cast with 7 to James Barguss and 5 to Reg Couch. The newly confirmed Chairman then asked if Mr Couch would like to serve as Vice Chairman with a view to taking over at the end of the season. He agreed and C.Shewry proposed and B.Clapton seconded. Voted 12 for nil against. The committee welcomed Mr Couch.
There being no further business the meeting finished at 8.20pm
The 2016 AGM at started at just after 8 p.m at Abingdon United FC on the 25th January 2016.
Chairman James Barguss opened the meeting with apologies received from J.Simmons.
The team register showed 21 teams in attendance. B.Clapton/A.Woolloff agreed/seconded the minutes of the previous meeting.
Chairman Barguss recounted how the summer had successfully introduced the new scoring system albeit with some lower sections not entering cards online or even sending in cards which was described as horrific. With regret the Chairman had accepted the resignation of Mr Graham Brown after 38 years as Secretary/Treasurer and Doll Recorder. Also Mr Terry Downes after 28 years helping on the committee and ensuring all the trophies are updated and available for presentation night. It was Mr Downes that had suggested the change to plaques for section winners/runners up enabling the League to better use its funding. The Chairman and all present thanked them for all their hard work over the decades. The Chairman said that the introduction of the electronic scoring system was done to pre-empt the loss of knowledge with Mr Brown stepping down and to make the league upkeep easier knowing that this day might come. It does do this but it relies on each team playing their part in entering the scorecards – it we have to double check them, which we did last year it defeats the object and causes more work.
This leaves the grave situation that we have only 4 people on the Committee with big gaps in the Secretary and Treasurer positions which need to be filled or the League will sadly be unable to continue. Ideally we would like another 4 or 5 people to help with the workload so that it doesn’t fall to the few.
Treasurer’s report (Balance sheet) was presented and the Treasurer expressed his concern about the transfer of sponsorship funds directly to the website upkeep and amendment.
M.Ashmall/B.Davies proposed and seconded the balance sheet.
No motions were received.
With the dire situation with the Committee some suggestions were made from the floor. Mr Ashmall suggested that some people may not be aware so asked for 1 week for people to take it back to their teams and ask for volunteers. It was agreed a fortnight’s grace would be done and that any volunteers should contact the Chairman. We need people in post before Registration night on Tues 23rd February.
Another suggestion was that a piece should be prepared for the printed papers (Oxford Mail etc) to appeal for help. The Chairman and the Webmaster will take this forward (along with social media).
Another suggestion was that it should be the Home team that was responsible for card entry. In reality the rules say that the winning Captain is responsible for getting the card to the Secretary – it is acknowledged that in reality others may enter the card and it was not necessary to change the rule at this time. However, the Chairman did say it’s up to both teams to check this has been done and done accurately and report things if not correct. For this reason teams should take a copy of the card (a simple mobile phone picture would do) to ensure accuracy. Another suggestion was that both teams could be entering the scores and the system altered to compare both results and submit if matching – this would take effort (£) to make amendments.
The question of the honoraria for the roles came up. Currently £500 (split between Sec/Treasurer £300 and Dolly Recorder £200) M.Ashmall suggested that if an extra £1 per player was charged this could fund a larger payment (around £800 for 800 players) to entice volunteers for the Secretary/Treasurer etc positions.
Election of Officers:
This was postponed pending more volunteers for the Committee. J.Barguss, P.Stone, R.Taylor & J.Simmons will continue in the interim.
Meeting ended at around 9pm.
Following the recent Pre- AGM, two long standing members have resigned after many, many years of service. This means that Abingdon Aunt Sally will be unable to function without new members.
· Competition Recorder
· Dolly Recorder
If these roles are not filled at the AGM on the 25th January the League will fold.
The solution is in your hands, don’t assume someone else will step forward.
Should you wish to join the committee please email the firstname.lastname@example.org or volunteer on the night. Full training and help will be available experience is not necessary.